Executive report
The estate and its cost
The true story of the estate on 30 September 2026: what it is, what it costs, what it should cost, and what could change.
Estate
205
Active objects, 200 devices
Trust
97.6%
How far the sources agree
Savings found
£14,102
9 open opportunities
Saved so far
£0
By completed actions
Contract CON-PRINT-001
Managed Print Estate
- Enterprise Print Supplier billed £23,566 for August 2026 against £22,787 the designed estate and its usage should have cost: £778 more.
- £778 of it was billed beyond the price book or the readings, and can be claimed back.
- A device costs £125.35 a month and £0.033 a page.
- Of the 3 devices whose build is known, 1 is built as designed and 2 differ.
- 12 devices are used less than designed, 1 device isn't used at all and 1 device is used beyond its design.
- 3 jobs of IMAC work are done but not yet reflected in the estate.
- The rest of the term, to March 2029, will cost £673,573 as things are; leaving now would cost £500,000.
- The best option, Mono by default, would save £36,561 over the rest of the term and pays back by November 2026.
Billed
£23,566
August 2026
Should have cost
£22,787
The designed estate and its usage
To claim back
£778
Billed beyond the price book or readings
Rest of the term
£673,573
To March 2029
The estate
Built and used as designed?
| Active designed devices | 188 |
| Built as designed | 1 |
| Built differently | 2 |
| Used less than designed | 12 |
| Not used at all | 1 |
| Used beyond their design | 1 |
| IMAC work not yet in the estate | 3 |
What could change
Options
| Scenario | Saves | Pays back |
|---|---|---|
| As it is | — | — |
| Mono by default | £36,561 | Nov 2026 |
| Renegotiate colour | £26,390 | Apr 2027 |
| Right-size and consolidate | £25,591 | Nov 2026 |
The rest of the term
Year by year
| Contract year | Billed | Still to come | Year total |
|---|---|---|---|
| Year 3Apr 2026 to Mar 2027 | £23,566 | £154,723 | £178,289 |
| Year 4Apr 2027 to Mar 2028 | — | £261,502 | £261,502 |
| Year 5Apr 2028 to Mar 2029 | — | £257,347 | £257,347 |
Savings
What has been found
| Kind of saving | Open | A year |
|---|---|---|
| Under-used devices no cheaper configuration fits | 2 | £9,114 |
| Maintenance charged for assets that are no longer active | 1 | £1,200 |
| Devices observed as a model their configuration doesn't approve | 1 | £864 |
| Charges billed beyond what the designed estate and its readings should cost | 1 | £778 |
| Designed devices that reported no use | 1 | £777 |
| Licence seats not used by any active asset | 1 | £720 |
| Under-used devices whose use fits a cheaper configuration | 1 | £571 |
| Chargeable options not seen on the devices charged for them | 1 | £76 |